Position Name: Office Administrator
Department: Finance & Administration
Reports To: President
Date Created: Q1-2017
Date Last Revised: N/A
United Technology Group is a managed services provider that accelerates the growth of mid-market corporate customers ($5M to $200M in annual revenue) through better utilization of resources associated with managing their internal IT environment. Our primary goal is to allow clients to focus on their business and contract UTG to effectively manage technology deployment and support of internal systems. We believe firmly technology, managed strategically, is a competitive advantage for our clients. This messages starts in the board room, not the server room.
Specifically, we target C-level executives, owners and VP/Director level management and supply strategic support services through a co-sourcing relationship. UTG leverages superior IT management tools, executive engagement and project management as clear differentiators. Our innovative, holistic approach ensures the growth and success of our customers, greatly increasing their competitive advantage.
In these exciting times, United Technology Group is rapidly expanding. We are seeking top-notch team members to spearhead the development of our fast-growing organization with a vision for future growth and expansion.
We are looking for a responsible Administrator to organize our company’s day-to-day operations. The job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities.
The Administrator should be highly organized and able to multitask with ease. The Administrator’s main tasks include managing office equipment, booking meetings and events, arranging travel and distributing mail. Our ideal candidate has experience as an Office Administrator, Secretary or relevant administrative role. You should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations.
Ultimately, a successful Administrator should be able to ensure our office procedures run smoothly.
Essential Position Functions & Duties:
Prepare necessary paperwork for regular company procedures
Answer employees’ queries and forward them to the HR department as needed
Retrieve company and employee data, as requested
Check office supply stock and place orders when needed
Prepare conference rooms (e.g. make reservations and check equipment)
Distribute company materials to employees (e.g. brochures, announcements and safety guidelines)
Maintain internal databases (e.g. SharePoint)
Maintain a filing system for data on customers and external partners
Distribute incoming and outgoing mail
Organize, store and print company documents as needed
Answer and redirect phone calls
Assist with company events and event planning
Proven experience as an Administrator, Administrative Assistant or relevant role
Familiarity with office equipment, including printers and fax machines
Knowledge of office policies and procedures
Experience with office management tools (MS Office software, in particular)
Excellent organizational and time-management skills
Strong written and oral communication skills
Problem-solving attitude with an eye for detail
High school diploma; additional qualifications as an Office Administrator or Secretary are a plus
This job description is not intended to be all-inclusive. Employee may perform other related duties as requested to meet the ongoing needs of the company.